The BlackOak Technical Production Asset Coordinator is responsible for the physical and virtual maintenance and tracking of Kehoe Design’s Audio, Visual, Lighting, and Staging equipment. This position is primarily shop based. In addition to maintaining inventory this position will be required to work with Project Coordinators in renting and returning sub-rental equipment. This position reports to and receives direction from the BlackOak Operations Manager, and may receive direction from the Managing Director, Department Lead and Director of Production.

Mission Values Commitments

  • improving our communication,
  • showing that we care about each other and the company,
  • focusing on delivering quality, and
  • highlighting professionalism thru personal excellence with shared passion, dedication, and commitment to client value.

Essential Duties

  • Works with design team, shop staff and technical project coordinators to accomplish design goals for each party.
  • Checks incoming and outgoing rental orders.
  • Works with coordinators and designers to solve all equipment conflicts and shortages.
  • Creates sub-rental orders and flip schedules.
  • Coordinates with sub-rental vendors and logistics team for order pickup and delivery.
  • Completes inventory counts as needed.
  • Helps to track assets accurately, including recovering missing assets and generating a weekly report detailing missing assets.
  • Receives new purchases.
  • Adds new inventory into the system.
  • Assists Operations Manager in purchasing for division, inputs all Purchase Orders and prepares invoices each month.
  • Assists production team in yearly equipment purchasing and capital expenditure.
  • Assists Operations Manager with computer based inventory system administration.
  • Assists in maintaining departmental workspace to ensure work is organized, safe and free from obstacles and debris.
  • Tracks and enters time and tasks assigned to work projects into ADP.
  • Complies with all company and department safety guidelines and rules.
  • May at times go on-site to assist with event installation or strike.
  • May perform other duties as required.


  • 2 years of production experience preferred, preferably in an event or shop setting.
  • Familiarity with inventory management methods and programs.
  • Basic knowledge of electricity, lighting equipment, and related technical equipment required.
  • Basic skill in setting up and operating lighting, power distribution, and other technical equipment.
  • Bilingual Spanish a plus.
  • Experience in business logistics or operations a plus.
  • Bachelors’ Degree in theatrical production or related field a plus.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Strong verbal and written communication skills.
  • Works well under pressure with a proven ability to multitask, work in a fast-paced setting, and meet deadlines and goals.
  • Outstanding interpersonal communication and conflict management skills.
  • Ability to work flexible hours including early, late and weekend hours.
  • Good knowledge and ability to use tools and equipment that may include: electrical wire, electrical testers, fuses, pliers, screwdriver, hand drill, tape measure, dollies, high lift, and 8 foot, 12 and 14 foot ladders.

Physical and Work Environment Requirements

  • Ability to stand, kneel, crouch, bend and reach during entire work shift.
  • Able to walk 50% of the work shift.
  • Ability to work with hands and arms during entire shift.
  • Must be able to move and climb ladders without accommodation.
  • Must be able to lift, carry, push and pull 50 lbs. throughout the shift. Occasionally may move up to and over 100 lbs. with assistance.
  • Ability to handle fragile items safely.
  • Required to move between two buildings throughout the work shift.
  • Must have 20/20 vision with correction.
  • Must be able to tolerate cold, heat and humid conditions.
  • May be exposed to fumes, airborne particles, and chemicals throughout the work shift.
  • Ability to tolerate moderate noise.