Conferences & Meetings
Where Strategy Meets Experience
At BlackOak Technical Productions, our approach to multi-day corporate conferences and meetings production goes far beyond AV. We design environments that move people, creating spaces where content is clear, storytelling is intentional, and the atmosphere elevates every moment. From general sessions to leadership retreats, our team transforms your objectives into immersive, audience-ready experiences that feel polished, intuitive, and remarkably seamless.
Whether you’re convening 75 executives or 7,500 attendees, we become an extension of your planning team by anticipating challenges, designing scalable solutions, and delivering a sense of fit and finish that leaves your audience wondering where the cables went.
BlackOak delivers conferences and meetings where content shines, presenters feel supported, and every technical detail is engineered to perform.
Corporate Events Designed to Inspire
As a leading corporate event production company in Chicago, BlackOak builds high-impact brand moments through celebrations, awards nights, product launches, leadership dinners, recognition events, milestone parties and more. We blend bold creative direction with precise technical execution to create atmospheres that feel effortless, elevated, and deeply memorable.
From transforming raw venues into immersive environments to executing multi-vendor production ecosystems with grace, our team delivers events that tell your story with every lighting cue, scenic element, and media moment aligned to your brand’s voice.
BlackOak creates corporate events that feel artful, intentional, and impossible to forget, experiences that elevate your brand while creating genuine emotional impact for your guests.
What Sets BlackOak Apart
Integrated creative + technical workflow for consistent messaging and flawless show execution
Design-forward production with stage environments, media systems, and lighting that support your content—not distract from it
Relentless pre-production including CADs, renderings, cueing plans, and presenter support
National capabilities with local hospitality through trusted vendor partnerships across major markets
Human-first showcalling & backstage management that keeps presenters confident and clients calm
Learn more about our capabilities.
Corporate Event Services
Production & Technical Direction
Full AV production
General session design and scenic environments
Breakout room management, routing & distribution
Livestreaming, hybrid event broadcasting, and virtual integration
Power, rigging, and venue technical compliance
Media & Content
Keynote graphics, speaker decks, and animated content
Playback and cue management
On-site editing for real-time updates
Pre-recorded segments and CEO walk-on moments
Audience & Presenter Experience
Stagecraft and creative run-of-show development
Teleprompter support & confidence monitors
Registration environments and digital signage
Immersive wayfinding & interactive touchpoints
Executive-Level Programs
Leadership summits
Sales conferences
Annual meetings
Roadshows & multi-city tours